Privacy Policy

European Regulation (EU) 2016/679 relating to the protection of individuals with regard to the processing of personal data and the free movement of such data has been applicable since May 25, 2018 (hereinafter the “GDPR” ). The GDPR raises awareness among all stakeholders in the European Union and beyond, on a multitude of issues related to the management, exploitation and conservation of personal data. The Privacy Policy of EQUABLE, owner of the site, complies with European Regulation (EU) 2016/679.

This document allows clients, candidates and visitors, where applicable, the client's employees, to be in possession of essential information relating to Equable's personal data management policy.

1 – Introduction

The protection of Personal Data is a major concern for Equable, which has made this issue a priority for a long time. Therefore, the transparency of processing of the Personal Data that we collect is a commitment for us. This Charter aims to provide you with all relevant information relating to the processing of Personal Data which may be collected on our websites set out below in paragraph 2. EQUABLE (hereinafter, “we”, “us” or “us”). nos”) may collect and process Personal Data about you when you visit this site.

2 – About this Policy

This personal data protection policy applies to EQUABLE-SOLUTIONS (hereinafter together and without distinction “EQUABLE-SOLUTIONS”, “we” or “us”). We are committed to implementing appropriate measures to protect your personal data and process them lawfully, fairly and transparently.
This personal data protection policy sets out how we collect, process, store and protect it when:

we provide professional services to you or our clients;
you use our websites;

3 – The information we collect

As part of the services we offer you or when we provide them to our clients and in connection with our procedures and diligence for checking possible conflicts of interest (or as the case may be, during our pre-contractual discussions concerning the services that we could provide), we may request the collection and obtain personal data concerning you. We may also collect your personal data when you use our websites.
We may therefore collect and obtain personal data because you communicate it to us (for example as part of a contact form on our websites), or, depending on the case, because other people communicate it to us. provide them (for example someone you know, service providers we use for the purposes of our activities) or because they are data in the public domain.
We may also collect and obtain personal data about you directly or indirectly, following the analysis of your behavior when you interact with us or others. For example, to improve your visitor experience when using our websites and to ensure that the web service functions properly, we (or as the case may be, our service providers) may use cookies (small text files stored in the user's browser) as well as web beacons that may collect personal data.

The personal data that we collect or obtain directly or indirectly, either when we provide professional services to you or when we provide them to our clients, or when you use our websites, or more generally during any other operations likely to fall within our offers in terms of services, sectors or careers, may include, in particular, your name, your age, your date of birth, your gender, your email address, your home address, your country of residence, your lifestyle and your social situation (for example, your hobbies), your marital status (for example, your marital status and dependents), details about your employment and educational background (for example, the company you work for, the position your occupation and educational background), your postings on blogs, forums, wikis and other social media applications or services to which we provide access, your IP address, browser type and language.
We understand the importance of protecting the privacy of minors. Our websites and services are not designed for and are not intended for minors. Our policy does not aim to intentionally collect or retain the personal data of minors.

4 – How we use your personal information

We hold, use and disclose your personal information for legitimate business purposes, including:

  1. to provide our services to you;
  2. to maintain our professional relationship with you, whether you are a user of our website, a client or a candidate;
  3. to allow you to present your CV for general applications, for specific job requests.
  4. to match your information with vacancies, to help us find the job that best meets your expectations and to send your personal information to clients for job applications;
  5. to retain your information and notify you of future employment opportunities other than the specific position for which you contacted us;
  6. to respond to your requests for information;
  7. for direct marketing of products and services, to communicate to you industry news and updates, events, promotions and competitions, as well as reports and other information.
  8. to meet contractual obligations towards our customers;
  9. to disclose personal information to regulatory or law enforcement agencies, if requested or authorized to do so;
  10. our websites use a website recording service that can record mouse clicks, mouse movements, page scrolling and any text entered into website forms. The data collected by this service is used to improve the ergonomics of our websites. The information collected is stored and used for producing aggregated and statistical reports and is not shared with anyone.
  11. in order to provide you with personalized content on our website, with more relevant communications in our emails and a service adapted to your needs from our consultants, we track and record your use of the site and your interactions with our website and our emails. We use a third-party service provider to help us record, store and analyze this information to determine how to provide you with the best possible recruiting experience. We ensure that nothing personally identifiable to you is stored in this database and, other than our chosen service provider, we do not share this information with any other company or affiliate. For certain processing operations, consent is explicitly requested as provided for by the General Data Protection Regulation 2016/679 of the European Union (“GDPR”).

5 – Legal basis for processing your personal information

Under the GDPR, the main reasons for processing the personal information of clients and candidates are:
Processing is necessary for entering into or performance of a contract – in order to carry out our obligations to provide you with a service or to take necessary steps, at your request, to enter into a contract with us, it will be necessary that we process your personal data;
 Processing is necessary for compliance with a legal obligation – we are subject to certain legal requirements which may require us to process your personal data. We may also be required by law to disclose your personal data to a regulatory or law enforcement agency;
 Processing is necessary for the purposes of legitimate interests – we or a third party must process your personal data for the purposes of the legitimate interests pursued by us or by a third party, provided that we have established that your rights and freedoms do not override not over these interests, including your right to the protection of your personal data. Our legitimate interests include responding to inquiries from you or a third party, optimizing our website and customer experience, providing information about our products and services and ensuring that our operations are carried out adequately and efficiently;

6 – To whom do we communicate your personal data

Personal data may be disseminated:

to clients as part of their job search
to subcontractors (location of servers or computer centers, etc.). The obligations and levels of service are the subject of a detailed contractual framework intended to ensure that the service provider can only act on instructions from EQUABLE-SOLUTIONS and including obligations in terms of security and confidentiality imposed on the service provider, as well as obligations and measures taken to ensure compliance with the principles set out by the GDPR
to any administrative and judicial authority.

7 – The security of your personal data

We use a range of organizational and technical measures to ensure that your personal data is protected.
These measures include:

raising awareness and training staff to ensure they are aware of our privacy obligations when processing personal data;
administrative and technical controls to ensure we only access personal data if we need it;
technological security measures, including firewalls, authentication, encryption and anti-virus software;
physical security measures on our premises, including access badges.
Although we take appropriate security measures when collecting your personal data, the transmission of data over the Internet (including by email) is never completely secure.

8 – Retention periods of personal data

We will retain your personal data in our systems for the longest of the following periods: as long as necessary for the operations and processing purposes concerned, for the retention, archiving and limitation periods permitted by law, (the end of the limitation period applicable following a dispute or investigation with regard to one of our offers or proposals, or one of our services.
Thus, for example, data relating to prospects is kept for a period of 3 years from the last contact from the prospect.

9 – Your rights

You have various rights in relation to your personal data, including the following:
Obtain confirmation that we are processing your personal data and obtain a copy of the personal data we hold about you.
Ask us to update your personal data held or to correct incorrect or incomplete personal data.
Ask us to delete the personal data we store about you, or to limit our use of it.
Withdraw your consent allowing us to process your personal data (to the extent that such processing is subject to consent).
To the extent required by applicable law or regulation, receive a copy of the personal data you have transmitted to us, in a structured, commonly used and machine-readable form and with a view to transmitting it to another party (to the extent where such processing is subject to consent or contract).

Subject to the processing of your personal data.
To exercise your rights, or if you have any questions regarding our use of your personal data, you can contact our Data Protection Officer at the following address:
You can also contact our DPO at the address mentioned above if you wish to file a complaint against an invasion of your privacy.

These rights can also be exercised by post to the following address:
To the attention of the DPO Director
1 rue Marcel Rinn
60350 Berneuil sur Aisne – Hauts de France – FRANCE

EQUABLE-SOLUTIONS undertakes to communicate to the person concerned any information on the measures taken following their request, as soon as possible and, in any event, within one (1) month of receipt. of his request or, where applicable, within two (2) months when the request is complex. Any exercise of rights expressed to EQUABLE-SOLUTIONS will be automatically reported by the latter to its subcontractors, if applicable, and other recipients without the person concerned needing to take any additional steps.

10 – Update of the Privacy Policy

The content of this document is intended to evolve periodically and without notice depending on the entry into force of new applicable texts (due in particular to legislative and/or regulatory developments) and developments in the services and services offered by EQUABLE-SOLUTIONS. If we make changes to this privacy policy, we will modify the last updated date at the bottom of the page. The modified version of this personal data protection policy will be applicable from this date. Therefore, we encourage you to regularly review this policy to stay informed of how we protect your personal data.

Last updated: September 15, 2023